SOLO AND ENSEMBLE

2008 Entry Procedures

 

I.  The following must be submitted electronically via the ONLINE entry system no later than the entry deadline date (30 days prior to the contest):

  1. Form 6 – Solo/Ensemble (including percussion)  
  2. Form 8 – Medium Ensemble

Form 9 is prepared automatically after you have completed your entries via the “online entry”.  Form 9 is accessible by you and the executive secretary.  Do not mail Form 9 to the Executive Secretary; however, it is RECOMMENDED that you produce a REVIEW ENTRIES report for your use.  That form can be used to double-check student’s info, music selections, and the total events entered for the respective Solo/Ensemble contest.

None of the above forms (6, 8, 9) should be mailed.  They are received electronically by the Executive Secretary.

II.  The following must be mailed or “hand-delivered”, along with the appropriate fees, to the executive secretary by the entry deadline (30 days prior to the contest):

  1. Invoice:  Print and mail the Invoice from the “Review Entries” link.  (This

       Invoice replaces the previously used Region 16 Entry form)

      2.   Entry Fees:  $8.00 per soloist and/or ensemble member.  (Fee applies each time a student enters; i.e., if a student enters a solo and an ensemble, the fee for that student is $16.00).  Note:  See below for late fee requirements.

{Mail to Raymond Lusk, Executive Secretary, 3410 98th St., Suite 4, Box 338, Lubbock, TX 79423}

III. The following must be mailed or hand-delivered to the executive secretary prior to performance:

Form 1 – Entry Form.  This form is found in the ONLINE system.  Follow instructions as given on the “Prepare UIL Form 1 - Entry Form” page.  After completion, you must either mail or hand-deliver to the executive secretary before your students perform.  This form must be signed by your administrator.

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RECAP: 

  1. Form 6 and/or Form 8:  Submit online no later than 30 days prior to contest.
  2.  Invoice and Entry Fees ($8.00 per soloist/ensemble member):  Mail or hand-deliver no later than 30 days prior to contest.
  3. Form I:  (signature required):  Mail or hand-deliver prior to performance.
  4. All Mail-in materials should be sent to:  Raymond Lusk, Region 16 Executive Secretary, 3410 98th St, Suite 4, Box 338, Lubbock, TX 79423.

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**Note:  **Note:  New UIL rule for 2007-2008 allows late solo and ensemble entries and mandates a late fee.   That rule reads as follows:

Section 1108: (g):  SOLO AND SMALL ENSEMBLE COMPETITION

(g)    ADDITIONAL ENTRIES AFTER DEADLINE.  ENTRIES INADVERTENTLY OMITTED MAY BE SUBMITTED AFTER THE DEADLINE WITH THE FOLLOWING PROVISIONS:

(1)    AN ENTRY MUST BE ON FILE BY THE DEADLINE.

(2)    ADDITIONAL ENTRIES CAN BE SUBMITTED UP TO THE DAY OF THE CONTEST.

(3)    THE REGION EXECUTIVE COMMITTEE MAY REFUSE ENTRY IF IT DISRUPTS THE CONTEST SCHEDULE.

(4)    A LATE FEE AS DETERMINED BY THE REGION EXECUTIVE COMMITTEE SHALL BE ASSESSED.

 

The late fee, as established by the Region 16 Executive Committee is $25.00 per entrant, in addition to the initial $8.00 entry fee.  Total fee for a late entrant:  $33.00