CONCERT/SIGHTREADING ENTRY PROCEDURES

Concert / Sightreading ENTRY PROCEDURES

Dates, sites, fees: REFER TO CALENDAR & FEE SCHEDULE on FRONTPAGE

WHAT TO PREPARE via ONLINE PROCEDURE:

1.
MAIL (if you wish to do so) ONE COPY FORM 1 (signed by the principal) - List the entire "eligible" membership of the competing parent organization in alphabetical order. This form must be in the hands of the CONTEST CHAIRMAN prior to your students' performance. It is not necessary to mail this form with your other forms and fees.

The FORM 1 can be prepared via the ONLINE procedure but the form would have to be printed out and mailed OR delivered the day of the event.

Another option for FORM 1: Use FORM 1 (signature page) and Use this form signed by the principal & attach a class roster. The form can be mailed OR hand delivered the day of the event to the respective contest host.

2.
SUBMIT 1 COPY "FORM 4" ("ONLINE" ENTRY) [Exec Sec will print all FORM 4s] - One form for each organization entry.

CHORAL directors must include "SIGHTREADING VOICING" information for each separate music selection so appropriate titles and quantities of SR Music can be supplied in the SIGHTREADING ROOM.

3. NO COPIES of FORM 5 (The FORM 5 is automatically created by the submission of the FORM 4.) [Exec Sec will print all FORM 5s]

WHAT TO SEND (postmarked OR hand delivered):

4.
MAIL ONE COPY ORGANIZATION FEES INVOICE and SCHOOL CHECK for FEES

Organization Fees INVOICE

ORG FEES INVOICE with FEES ATTACHED "MUST BE POSTMARKED OR HAND-DELIVERED 30-DAYS PRIOR TO THE FIRST DAY OF THE EVENT".

REQUEST FOR CHANGE OF UIL PERFORMANCE TIME / DAY
This form must be mailed with above forms and fees to be considered. The form is due by the contest entry deadline (30-days prior to the first day of the contest). REQUEST CHANGE FORM click here

PLEASE CHECK ALL ENTRY FORMS FOR COMPLETENESS AND ACCURACY!

(If your school business office is unable to prepare a check to be mailed "by the deadline", MAKE A COPY of the Purchase Order (or Check Request) and MAIL IT with a copy of the Organization Fees INVOICE
.prior to midnight on the day of the deadline.)
[A FAX of the P.O. or Check Request can be utilized and will be dated and can serve as a "proof of mailing".)
FAX NUMBER for Region 2 UIL Music - 940 612 6122
This provides "confirmation" that the check request was made in a timely fashion prior to the 30-day deadline and meets the UIL C&CR requirements that entries "must be postmarked" or "in-the-hands of the contest chairman" 30-days prior to the first day of the event.

PLEASE MEET THE "POSTMARK" DEADLINE EVEN IF IT MEANS YOU MAIL AN EMPTY ENVELOPE !
If at all possible, at least include the Organization Fees Invoice
and a copy of the Purchase Order !

Choral Directors: Be sure to indicate number of members of each organization as that number is used to determine the number of copies of SR music to be ordered.

	WHAT TO PREPARE via ONLINE PROCEDURE:
1.	MAIL (if you wish to do so) ONE COPY FORM 1 (signed by the principal) - List the entire "eligible" membership of the competing parent organization in alphabetical order. This form must be *in the hands of* the CONTEST CHAIRMAN prior to your students' performance. *It is not necessary to mail this form* with your other forms and fees.
	The FORM 1 can be prepared via the ONLINE procedure but the form would have to be printed out and mailed OR delivered the day of the event. Another option for FORM 1: Use FORM 1 (signature page) and Use this form signed by the principal & attach a class roster. The form can be mailed OR hand delivered the day of the event to the respective contest host.

2.	SUBMIT 1 COPY "FORM 4" ("ONLINE" ENTRY) [Exec Sec will print all FORM 4s] - One form for each organization entry.
	CHORAL directors must include "SIGHTREADING VOICING" information for each separate music selection so appropriate titles and quantities of SR Music can be supplied in the SIGHTREADING ROOM.
3.	NO COPIES of FORM 5 (The FORM 5 is automatically created by the submission of the FORM 4.) [Exec Sec will print all FORM 5s]

	WHAT TO SEND (postmarked OR hand delivered):
4.	MAIL ONE COPY ORGANIZATION FEES INVOICE and SCHOOL CHECK for FEES
	Organization Fees INVOICE
	ORG FEES INVOICE with FEES ATTACHED "MUST BE POSTMARKED OR HAND-DELIVERED 30-DAYS PRIOR TO THE FIRST DAY OF THE EVENT".
	REQUEST FOR CHANGE OF UIL PERFORMANCE TIME / DAY This form must be mailed with above forms and fees to be considered. The form is due by the contest entry deadline (30-days prior to the first day of the contest). REQUEST CHANGE FORM click here
	PLEASE CHECK ALL ENTRY FORMS FOR COMPLETENESS AND ACCURACY!
	(If your school business office is unable to prepare a check to be mailed "by the deadline", MAKE A COPY of the *Purchase Order (or Check Request)* and MAIL IT with a copy of the Organization Fees INVOICE .prior to midnight on the day of the deadline.) [A FAX of the P.O. or Check Request can be utilized and will be dated and can serve as a "proof of mailing".) FAX NUMBER for Region 2 UIL Music - 940 612 6122 This provides "confirmation" that the check request was made in a timely fashion prior to the 30-day deadline and meets the UIL C&CR requirements that entries "must be postmarked" or "in-the-hands of the contest chairman" 30-days prior to the first day of the event. PLEASE MEET THE "POSTMARK" DEADLINE EVEN IF IT MEANS YOU MAIL AN EMPTY ENVELOPE ! If at all possible, at least include the Organization Fees Invoice and a copy of the Purchase Order ! Choral Directors: Be sure to indicate number of members of each organization as that number is used to determine the number of copies of SR music to be ordered.