Solo/Ensemble Contest Instructions

SOLO/ENSEMBLE
(schedules at bottom of page)

JUST A REMINDER: Selections entered for solo/ensemble contests may NOT be changed for ANY REASON after the official certification which will occur SEVEN days prior to the contest.
Exception: UIL C&CR page 153, Section 1108 (h) (3)
(3) Non-Conformance: Music selections listed on the entry form become program requirements for the solo/ensemble performance unless the contest chair is officially notified of selection changes seven days prior to the first day of the contest. (Executive Secretary is Contest Chair for all of Region 2 UIL Contests.)
Selection title changes should be made by email and the message should include pertinent information: school, identify of the contest involved, student name, grade in school, PML# of the new selection, title and composer of the new selection
SCHEDULES for contests will be prepared by the REGION Music Office. The schedules are also posted on the region website. The TIME BLOCK MASTER SCHEDULE posted for each respective contest should be printed out for your use.

SCHEDULING (block schedule): In an effort to try and eliminate "accompanist" problems at regional solo/ensemble contests, ALL of our contests will be scheduled by utilizing BLOCK SCHEDULING which basically groups students from the same school entered in the same event for the "same judge".

A "TIME BLOCK" master is created indicating the blocks of time assigned to each respective school for the respective contest..... and the director then can arrange the students performance order in the order they choose to have their students perform. Monitors at the contest will have a copy of the "time block" schedule but the directors will be responsible for determining "order of performance". In addition to the TIME BLOCK MASTER, all individual judges TIME BLOCK assignments will also be available for you to determine which instrument or voice is assigned to a particular judge. The basic structure is based on 6-minute time blocks (10 students per hour) and it is anticipated that with the "D N A s" (i.e. - did not appear) percentage being approximately 30 %, that should allow the contest to operate efficiently and ON TIME with this type of arrangement.

CONTEST DAY "PROCEDURES"

CONTEST DAY procedure is as follows:

DIRECTORS must report to the CONTEST OFFICE on arrival at the contest site to PICKUP their CONTEST PACKET which includes:

All individual critique/criticism sheets (Form 3, 6, 7 or 8)

[Students from a school will not be able to perform until the director has "checked in" as the judges do not handle packets that contain the "criticism sheets" for students assigned to them. The DIRECTORS will handle all of their own forms at each respective solo/ensemble contest.] The judges responsibility will be to "be at the room" and ready to "listen" and write constructive critique sheets and assign a rating. Only the contest officials and/or monitors will be allowed to pickup sheets from the judges and deliver them to the contest office for "posting of results".

SPECIAL NOTE: Directors are not authorized to move students from one judge to another. Only the contest chair/host or other UIL official may move students. If a judge is "idle", a judge may retrieve students for adjudication from a room that may be jammed up. An effort will be made to keep the contest moving.

At the contest office (when director CHECKS IN), a director must remove critique sheets for students that are "known" to be DNAs and leave those sheets with the contest officials for scanning the sheets to assign results. All forms will be placed in a "director's packet" (our grocery sacks) after posting of results via the contest office use of "barcode scanner" to record assigned rating. When a director is ready to check out, a copy of the "Review Entries" report will be printed out by the contest officials indicating ratings, TSSEC certified solos/ensembles and a medal count for distribution of awards to the directors.

East Zone Region 2 ORCH S&E
March 1, 2008
Ryan High School (Denton)
Click here -> TIME BLOCK MASTER (Please print it out!)

JUDGE
ROOM
EVENTS @ Clyde High School

A

Band Room
HS Solos/Ensembles

B

Choir Room
HS Solos/Ensembles

Contest Office will be the Orchestra Directors OFFICE.

Northeast Zone Region 2
BAND&CHORAL S&E
March 1, 2008
Gainesville High School
Click here -> TIME BLOCK MASTER (Please print it out!)

JUDGE
ROOM
EVENTS @ Gainesville High School

A

A-103
BAND SOLOS / ENSEMBLES

B

A-100
BAND SOLOS / EMSEMBLES

C

A-108
BAND SOLOS / ENSEMBLES

D

A-117
BAND SOLOS / ENSEMBLES

E

BANDHALL
BAND SOLOS / ENSEMBLES

K

A-110
BAND SOLOS / ENSEMBLES

F

STAGE
Piano & Perc Solos/Ens - Medium Ensembles

G

C-103
HS CHORAL SOLOS / ENSEMBLES

H

C-100
HS & MS SOLOS / ENSEMBLES

J

D-104
HS & MS SOLOS / ENSEMBLES

Contest Office will be the CHOIR ROOM.
The gymnasium near the cafeteria will be used for warmup. The cafeteria will be a "holding area".

	JUST A REMINDER: Selections entered for solo/ensemble contests may NOT be changed for ANY REASON after the official certification which will occur SEVEN days prior to the contest. Exception: UIL C&CR page 153, Section 1108 (h) (3) (3) Non-Conformance: Music selections listed on the entry form become program requirements for the solo/ensemble performance unless the contest chair is officially notified of selection changes seven days prior to the first day of the contest. (Executive Secretary is Contest Chair for all of Region 2 UIL Contests.) Selection title changes should be made by email and the message should include pertinent information: school, identify of the contest involved, student name, grade in school, PML# of the new selection, title and composer of the new selection SCHEDULES for contests will be prepared by the REGION Music Office. The schedules are also posted on the region website. The TIME BLOCK MASTER SCHEDULE posted for each respective contest should be printed out for your use.
	SCHEDULING (block schedule): In an effort to try and eliminate "accompanist" problems at regional solo/ensemble contests, ALL of our contests will be scheduled by utilizing BLOCK SCHEDULING which basically groups students from the same school entered in the same event for the "same judge". A "TIME BLOCK" master is created indicating the blocks of time assigned to each respective school for the respective contest..... and the director then can arrange the students performance order in the order they choose to have their students perform. Monitors at the contest will have a copy of the "time block" schedule but the directors will be responsible for determining "order of performance". In addition to the TIME BLOCK MASTER, all individual judges TIME BLOCK assignments will also be available for you to determine which instrument or voice is assigned to a particular judge. The basic structure is based on 6-minute time blocks (10 students per hour) and it is anticipated that with the "D N A s" (i.e. - did not appear) percentage being approximately 30 %, that should allow the contest to operate efficiently and ON TIME with this type of arrangement.
	CONTEST DAY "PROCEDURES"
	CONTEST DAY procedure is as follows: DIRECTORS must report to the CONTEST OFFICE on arrival at the contest site to PICKUP their CONTEST PACKET which includes: All individual critique/criticism sheets (Form 3, 6, 7 or 8) [Students from a school will not be able to perform until the director has "checked in" as the judges do not handle packets that contain the "criticism sheets" for students assigned to them. The DIRECTORS will handle all of their own forms at each respective solo/ensemble contest.] The judges responsibility will be to "be at the room" and ready to "listen" and write constructive critique sheets and assign a rating. Only the contest officials and/or monitors will be allowed to pickup sheets from the judges and deliver them to the contest office for "posting of results". SPECIAL NOTE: Directors are not authorized to move students from one judge to another. Only the contest chair/host or other UIL official may move students. If a judge is "idle", a judge may retrieve students for adjudication from a room that may be jammed up. An effort will be made to keep the contest moving. At the contest office (when director CHECKS IN), a director must remove critique sheets for students that are "known" to be DNAs and leave those sheets with the contest officials for scanning the sheets to assign results. All forms will be placed in a "director's packet" (our grocery sacks) after posting of results via the contest office use of "barcode scanner" to record assigned rating. When a director is ready to check out, a copy of the "Review Entries" report will be printed out by the contest officials indicating ratings, TSSEC certified solos/ensembles and a medal count for distribution of awards to the directors.

SCHEDULES for contests will be prepared by the REGION Music Office. The schedules are also posted on the region website. The TIME BLOCK MASTER SCHEDULE posted for each respective contest should be printed out for your use.