CONCERT/SIGHTREADING ENTRY PROCEDURES

Solo/Ensemble ENTRY PROCEDURES

Dates, sites, fees: REFER TO CALENDAR & FEE SCHEDULE on FRONTPAGE

WHAT TO PREPARE via ONLINE PROCEDURE:

1.
MAIL (if you wish to do so) ONE COPY FORM 1 (signed by the principal) - List the entire "eligible" membership of the competing parent organization in alphabetical order. This form must be in the hands of the CONTEST CHAIRMAN prior to your students' performance. It is not necessary to mail this form with your other forms and fees.

The FORM 1 can be prepared via the ONLINE procedure but the form would have to be printed out and mailed OR delivered the day of the event.

Another option for FORM 1: Use FORM 1 (signature page) and Use this form signed by the principal & attach a class roster. The form can be mailed OR hand delivered the day of the event to the respective contest host.

2.
SUBMIT 1 COPY "FORM 6 or 7 or 8" ("ONLINE" ENTRY) [Exec Sec will print all forms]
One form for each soloist and each ensemble entry.
Click on following link if you need instructions concerning HOW to submit the forms:
How to enter S&E forms (Form 6,7,8)

3. PRINT OUT a copy of the "REVIEW ENTRIES" REPORT when you have finished submitting the forms for each soloist and ensemble. [Formerly called a FORM 9].
(The report is automatically created by the submission of the FORM 6 or 7 or 8.)
[Exec Sec will print all FORMS]

View the Welcome page at UILFORMS.com after a director has "logged in"
click here
This page will show you where to click to view the entries submitted.

WHAT TO SEND (postmarked OR hand delivered):

4.
MAIL ONE COPY COMP FORM 1A for Solo/Ens FEES
and SCHOOL CHECK for FEES

(If your school business office is unable to prepare a check to be mailed "by the deadline", MAKE A COPY of the Purchase Order (or Check Request) and MAIL IT with a copy of the Computation Form 1A
.prior to midnight on the day of the deadline.)
PLEASE MEET THE "POSTMARK" DEADLINE EVEN IF IT MEANS YOU MAIL AN EMPTY ENVELOPE !
If at all possible, at least include the Computation Form and a copy of the Purchase Order !

This provides "confirmation" that the check request was made in a timely fashion prior to the 30-day deadline and meets the UIL C&CR requirements that entries "must be postmarked" or "in-the-hands of the contest chairman" 30-days prior to the first day of the event.

5.
MAIL ONE COPY REVIEW ENTRIES REPORT
"REVIEW ENTRIES REPORT" is available after you have completed your entries via the "online entry". You are required to mail a copy of the Review Entries pages with your other forms and fees. The REVIEW ENTRIES report must be signed by the students [each soloist; only one member of an ensemble needs to sign] and signed by the director verifying students name, PML ID#, title of selection and composer, and the total events entered for the respective Solo/Ensemble contest.

COMPUTATION FORM 1A with FEES ATTACHED and "REVIEW ENTRIES REPORT" and SPECIAL REQUESTS CONCERNING SCHEDULING
"MUST BE POSTMARKED OR HAND-DELIVERED 30-DAYS PRIOR TO THE FIRST DAY OF THE EVENT".

SPECIAL NEEDS CONCERNING SCHEDULING
Any special needs/requests with regard to scheduling must be included "IN WRITING" with your mailed forms and fees

PLEASE CHECK ALL ENTRY FORMS FOR COMPLETENESS AND ACCURACY!

Checks should be made payable to:

Region 2 UIL Music
707 Melody Lane
Gainesville, TX 76240

F. "Late Fee" for solo/ensemble contests
"Review Entries"report (formerly called a Form 9), signed by students AND director, must be postmarked 30-days prior to the first day of the contest WITH COMPUTATION FORM 1A and CHECK for FEES ATTACHED.

Changes to titles of selections may be made up to 7-days prior to the event and the changes are made by the director via email through the Region 2 UIL Music Office. {Forms are all printed by the UIL Music Office and are normally printed 7 days prior to the contest.)

Any entry submitted after the 30-day entry deadline (up to the day of the contest) is considered a NEW ENTRY and subject to the LATE ENTRY schedule of fees. A form "LATE SOLO/ENSEMBLE ENTRY FORM" is available on the Region 2 UIL Music website.

FEE for "late entry" will be $8.50 normal fee PLUS $25 per soloist and $15 per ensemble member

The FEES DUE for "new" or "late" entries must be paid PRIOR to scheduled performance. "NO PAY…..NO PLAY!"
Rule: LDK003-Reg2-071207-Established by Region 2 Music Executive Committee

	WHAT TO PREPARE via ONLINE PROCEDURE:
1.	MAIL (if you wish to do so) ONE COPY FORM 1 (signed by the principal) - List the entire "eligible" membership of the competing parent organization in alphabetical order. This form must be *in the hands of* the CONTEST CHAIRMAN prior to your students' performance. *It is not necessary to mail this form* with your other forms and fees.
	The FORM 1 can be prepared via the ONLINE procedure but the form would have to be printed out and mailed OR delivered the day of the event. Another option for FORM 1: Use FORM 1 (signature page) and Use this form signed by the principal & attach a class roster. The form can be mailed OR hand delivered the day of the event to the respective contest host.

2.	SUBMIT 1 COPY "FORM 6 or 7 or 8" ("ONLINE" ENTRY) [Exec Sec will print all forms] One form for each soloist and each ensemble entry. Click on following link if you need instructions concerning HOW to submit the forms: How to enter S&E forms (Form 6,7,8)

3.	PRINT OUT a copy of the "REVIEW ENTRIES" REPORT when you have finished submitting the forms for each soloist and ensemble. [Formerly called a FORM 9]. (The report is automatically created by the submission of the FORM 6 or 7 or 8.) [Exec Sec will print all FORMS]
	View the Welcome page at UILFORMS.com after a director has "logged in" click here This page will show you where to click to view the entries submitted.
	WHAT TO SEND (postmarked OR hand delivered):
4.	MAIL ONE COPY COMP FORM 1A for Solo/Ens FEES and SCHOOL CHECK for FEES
	(If your school business office is unable to prepare a check to be mailed "by the deadline", MAKE A COPY of the *Purchase Order (or Check Request)* and MAIL IT with a copy of the Computation Form 1A .prior to midnight on the day of the deadline.) PLEASE MEET THE "POSTMARK" DEADLINE EVEN IF IT MEANS YOU MAIL AN EMPTY ENVELOPE ! If at all possible, at least include the Computation Form and a copy of the Purchase Order ! This provides "confirmation" that the check request was made in a timely fashion prior to the 30-day deadline and meets the UIL C&CR requirements that entries "must be postmarked" or "in-the-hands of the contest chairman" 30-days prior to the first day of the event.
5.	MAIL ONE COPY REVIEW ENTRIES REPORT "REVIEW ENTRIES REPORT" is available after you have completed your entries via the "online entry". You are required to mail a copy of the Review Entries pages with your other forms and fees. The REVIEW ENTRIES report must be signed by the students [each soloist; only one member of an ensemble needs to sign] and signed by the director verifying students name, PML ID#, title of selection and composer, and the total events entered for the respective Solo/Ensemble contest.

	COMPUTATION FORM 1A with FEES ATTACHED and "REVIEW ENTRIES REPORT" and SPECIAL REQUESTS CONCERNING SCHEDULING "MUST BE POSTMARKED OR HAND-DELIVERED 30-DAYS PRIOR TO THE FIRST DAY OF THE EVENT".
	SPECIAL NEEDS CONCERNING SCHEDULING Any special needs/requests with regard to scheduling must be included "IN WRITING" with your mailed forms and fees
	PLEASE CHECK ALL ENTRY FORMS FOR COMPLETENESS AND ACCURACY! Checks should be made payable to: Region 2 UIL Music 707 Melody Lane Gainesville, TX 76240